What Knack events can trigger Flows?

How can a Flow be triggered with the Knack connector?

In Knack, Flows can be triggered by various operations across the platform. Below is a breakdown of when Flows can be triggered based on different actions:

Live App Triggers:

• Record Update : When a record is updated in the Live App, Flows can be triggered.
• Record Delete : When a record is deleted in the Live App
• This includes instances where Calendar view events are deleted, as well as scenarios involving record deletions executed through an API call.
• Record Created : When a record is created in the Live App
• Form Submission (Live App or API): When a Form view is submitted, regardless of whether the submission occurs through the Live App or via the API
• Inline Edits : When records are updated via inline edits in views

Cascading Updates (Parent-Child Table Relationships):

• Formula Fields : When changes to child table records affect parent-table records, such as through aggregated fields like "Order Total" or "Line Items Count", Flows on the parent-table can be triggered. Example: A parent record (e.g., Invoice) can trigger Flows if any child records (e.g., Invoice Line Items) are modified.

• Equation Fields: Similarly, if changes to child table records affect equation fields in a parent-table, this will trigger a Flow on the parent table.

• Form Record Actions (Connected Records): When a form’s record action updates or inserts connected records, this action can trigger Flows on the parent table.

Tip: Learn more about table relationships here: Parent, Child,& Grandparent Tables

Builder Triggers:

• Record Update and Record Create (API and Builder) : Whenever a record is created or updated with either the API or via the Builder, Flows can be triggered.
• Any deletion of records in the Builder will not trigger "Record deleted" Flows. This includes when a single record is deleted.
• Data Table Area Edits : Manual edits made directly in the Data Table within the Builder can also trigger Flows.
• Cascading Operations : Similar to the Live App, changes in child-table records that affect parent-tables can trigger Flows on the parent-table.

Upcoming 2025 Updates:

Below are improvements planned for the Knack connector within Flows. However, timelines and scope for these updates subject to change based on Knack's discretion and customer feedback:

• Conditional Rule Edits: Upcoming in 2025, when a conditional rule is edited and saved, the system will re-evaluate all existing records.

• New options will include:

• A checkbox for "Trigger any corresponding Flows on this action?" (default: unchecked).

• A checkbox for "Apply this condition to all existing records?" (default: no).

• Importing (Builder) :

• A checkbox for "Trigger any corresponding Flows on this action?" will be added for imports , with the default set to unchecked.

• Data Table Bulk Delete (Builder) :

• For bulk deletions in the Data Table, there will be a checkbox for "Trigger any corresponding Flows on this action?" with the default set to unchecked. This will apply to the following scenarios:

• All records on the page are selected for deletion

• Some records on the page are selected for deletion

• "Batch Delete" through wizard selection criteria

• "Delete All Records" action

Exclusions:

• Tasks: Tasks do not trigger any affiliated Flows, regardless of the action performed by the Task (e.g., updating records, inserting connected records, sending emails).
• Any deletion of records in the Builder will not trigger "Record deleted" Flows. This includes when a single record is deleted and any bulk deletions.
• Importing records will not trigger "Record created" or "Record updated" Flows.
• Batch Updates done via the Builder will not trigger "Record updated" Flows.