Managing Page Access by Role
How-to use the "Page Access" tab on each Role
Managing Page Access by Role
Knack’s Page Access sub-tab on each User Role offers a read-only, centralized view of which roles can access which pages in your app. This feature improves visibility into permissions and helps you confidently manage access across your application.
Overview
With the Page Access tab, you can:
- Audit access permissions for all roles across your app's parent pages
- Understand who can or cannot access each page
- Quickly navigate to permission settings to make edits
How to Access the Page Access Tab
- Go to the Builder and click into the Users section.
- Select either All Users or User Roles.
- Click the Page Access tab from the top navigation bar.
The 'Page Access' tab & feature is included on Pro plans and above
Viewing Access for All Users
When viewing the All Users table:
- Each parent page is listed as a row.
- Badges in each row indicate which roles have access to that page.
- An Edit Access link is available for each row.
This table does not display child pages.
Viewing Access for a Specific Role
In the User Roles section:
- Select a role to view its access.
- The Page Access tab shows a two-column layout:
- Left column = Pages the role can access (highlighted in green)
- Right column = Pages the role cannot access (highlighted in gray)
Editing Access Permissions
Clicking Edit Access from any row in the Page Access tab opens the relevant page’s settings with the Access panel preloaded. The "Specific roles" card is automatically highlighted so you can immediately update permissions.
What You’ll See in Blank or New Apps
If your app doesn’t yet have pages or login-required content, the Page Access tab will display helpful prompts based on the app’s current state:
| App State | Guidance |
|---|---|
| No pages | Message: “You have no pages! Add a page to get started.” with CTA to Pages |
| No protected/login pages | Prompt to add a protected page, with optional GIF tutorial |
| Public or private pages | A button to "Edit Access" is shown next to each top-level page |
Additional Details
- A fixed + Add Role button appears when 12 or more roles exist
- Tooltips clarify the purpose of All Users and User Roles tables
- Page access data is pre-aggregated for faster load times. Please try refreshing your page if you're not seeing a recent update you made in a different browser tab.
Updated 8 days ago